Knowify at a glance: what the software does well
💡 Transparency: this article is written by the SubmitX team, so we are both judge and party. The facts about Knowify come from its public pages viewed on October 26, 2026 (links at the bottom of the page). See a mistake? Write to support@submitx.ca.
Knowify says it is "built specifically for small and medium-sized specialty contractors". Its main selling point is the link with QuickBooks Online, presented as a two-way sync.
Its strengths, according to its official pages
- QuickBooks integration: two-way sync with QuickBooks Online; QuickBooks Desktop and Intuit Enterprise Suite on the Enterprise plan.
- Varied contracts: fixed price on the Core plan; cost plus, time and materials and subcontracts on the Advanced plan.
- Financial tracking: project costs, budgets, work in progress (WIP) report and AIA payment applications.
- Time and payroll: time entered by crews syncs with QuickBooks Online Payroll, on all plans according to its pricing page.
- Enterprise plan: RFIs, submittals, document markup, equipment and inventory management.
- Free demos given by a team based in the United States and Canada.
How much does Knowify cost? Published prices
According to Knowify's pricing page (knowify.com/pricing, viewed on October 26, 2026). The page shows an "annual / monthly" toggle and two amounts per plan; prices carry the "$" symbol with no currency code.
| Knowify plan | Price shown (depending on billing mode) | Users |
|---|---|---|
| Core | $99 or $149 per month | 1 included, $29/month per additional user |
| Advanced | $329 or $399 per month | 10 included, $29/month per additional user |
| Enterprise | On request | Unlimited |
Add-ons are available: Service Pro (service calls and dispatching), equipment and fleet tracking per vehicle or per unit. The page offers a "free trial" without stating its length, and mentions 2- and 3-year commitments (tracking hardware is included). Ask for the final price in writing, with the currency.
SubmitX provides its prices on request, depending on the plan: Free; Starter (up to 3 users); Pro (up to 25 users); Ultra (25 users and more). 7-day trial with no card. See Pricing.
For a team of 5 people, the math differs: with Knowify Core, 1 user included plus 4 × $29 per month; with SubmitX, the Pro plan includes up to 25 users with no add-on.
Knowify in French? Language, Canada and data
We found no mention of French on the Knowify pages viewed on October 26, 2026, and its Canadian App Store listing (seller: Knowify LLC) shows English as the language.
Canada is mentioned: the demo team is based in the United States and Canada. We found no information on the country where data is hosted in the pages we viewed.
SubmitX is designed French first, with English available. Its database is in Canada (Montreal); its technical subprocessors in the United States are listed in the security FAQ.
GST/QST, CCQ payroll and SEAO with Knowify
Taxes
The Knowify pages we viewed do not discuss taxes, neither GST nor QST (checked on October 26, 2026). Since Knowify syncs with QuickBooks Online, tax handling probably depends on your QuickBooks settings: check it during the trial with your accountant. In SubmitX, GST (5%) and QST (9.975%) are calculated automatically, with QuickBooks Online sync and Acomba and Sage 50 exports.
Payroll and CCQ
Knowify sends crew time to QuickBooks Online Payroll. We found no mention of the CCQ (Commission de la construction du Québec), Quebec construction rates or the monthly report to the CCQ. SubmitX includes CCQ payroll; see our 2026 CCQ guide.
Public calls for tenders
No mention of SEAO found at Knowify. SubmitX offers SEAO monitoring.
Knowify vs SubmitX comparison table
| Criterion | Knowify | SubmitX |
|---|---|---|
| Published price | Yes: Core $99 or $149/month, Advanced $329 or $399/month, Enterprise on request | No, on request: Free, Starter, Pro, Ultra (25 users and more) |
| Currency | "$" with no currency code | CAD, before taxes |
| Users | 1 (Core) or 10 (Advanced) included, $29/month per additional user | 1, 3, 25, more on Ultra, no per-seat add-on |
| Trial | "Free trial", length not specified | Permanent Free plan; 7-day trial with no card |
| French | No mention found; App Store: English | French first, English available |
| QuickBooks | Two-way QuickBooks Online sync; Desktop on Enterprise | QuickBooks Online sync; Acomba and Sage 50 exports |
| GST/QST | No mention found | GST and QST calculated automatically |
| CCQ payroll | No mention found; time sent to QuickBooks Online Payroll | CCQ payroll included |
| SEAO monitoring | No mention found | Included |
| Service calls | Service Pro add-on, paid | Service calls, dispatching and preventive maintenance included |
| Data hosting | Not found in the pages viewed | Database in Canada (Montreal) |
| Track record | Established vendor | Young company (public launch in June 2026), few independent reviews |
"No mention found" means absent from the pages viewed on October 26, 2026, not necessarily non-existent.
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Quotes, projects, job sites, CCQ payroll, invoicing: SubmitX brings it all together in one place. Leave your details and a team member will show you how it works with your own cases.
- Quotes
- Projects and job sites
- CCQ payroll
- Invoicing
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Meanwhile, you can try SubmitX free for 7 days.
Who is each one for? Knowify or SubmitX
Knowify is a better fit if…
- Your accounting already revolves around QuickBooks and you want an in-depth sync.
- You manage cost-plus, time-and-materials contracts or subcontracts.
- You need RFIs, submittals and equipment management at the Enterprise level.
- Your team works in English and CCQ payroll is not a need.
SubmitX is a fit if…
- You want a tool in French, designed for Quebec.
- Your employees are subject to the CCQ.
- You want service calls and dispatching without a separate paid add-on.
- You bid on public calls for tenders in Quebec.
Honest limitation: SubmitX launched publicly in June 2026 and still has few independent reviews. Its AI can make mistakes: every AI-generated quote must be reviewed by the contractor before sending. If your need is mostly accounting, dedicated accounting software may suit you better. See SubmitX pros and cons.
How to compare Knowify and SubmitX
Confirm price and currency
Ask Knowify for the exact annual and monthly price, in USD or CAD, for your number of users.
Test the QuickBooks chain
Send an invoice to QuickBooks from each tool and check GST and QST with your accountant.
Simulate a week of payroll
Enter a CCQ employee's hours and see what each tool produces.
Test 5 to 10 real quotes
During the 7-day SubmitX trial with no card, redo your recent quotes.
Import your data
Free Excel or CSV import into SubmitX; full migration by the team as an option (price on request).
For other options: Comparisons and Acomba alternative.
Frequently asked questions
How much does Knowify cost?
According to knowify.com/pricing (viewed on October 26, 2026): Core at $99 or $149 per month and Advanced at $329 or $399 per month depending on the billing mode, with $29/month per additional user; Enterprise on request. The page does not state the currency.
Is Knowify available in French?
We found no mention of French on the Knowify pages viewed on October 26, 2026, and its Canadian App Store listing shows English.
Does Knowify work in Canada?
Knowify states that its demo team is based in the United States and Canada. We found no details on GST, QST or Quebec.
Does Knowify handle CCQ payroll?
We found no mention of the CCQ. Knowify syncs crew time with QuickBooks Online Payroll.
Does Knowify offer a free trial?
Its pricing page offers a free trial without stating its length. SubmitX offers a permanent Free plan and a 7-day trial with no card on its paid plans.
Sources consulted
Public vendor pages viewed on October 26, 2026. Prices and features change often: check on the vendor's website before deciding. A mistake? Write to support@submitx.ca, and we will correct it.
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