From the first tender to the last payment, everything is connected.

SubmitX modules by family

Sell

From the tender to the signed bid: measure, price, follow up.

1. AI-assisted bids: The AI asks its questions, drafts a review you edit line by line, then you approve it. Nothing reaches the client without your approval. Included: Questions before numbers, Your prices first, source shown, You edit everything, It learns from your corrections, Three languages, Accept and sign, with proof.
2. Measured and room-by-room bids: Bill by the square foot, linear metre or cubic yard. Every line keeps its dimensions, and the bid can be presented room by room. Included: Area, length, volume, Several sections, Roof slope, Internal waste factor, The measurement wins, Room-by-room bid.
3. Plans, takeoff and AI analysis: Measure straight on the PDF plan, have the AI read a page and produce a bill of quantities ready to price. Included: Takeoff on PDF plans, The AI reads a page, SmartZone, Bill of quantities, Electrical analysis, Trade analyses and calculators.
4. Satellite measurement and roofing: Trace a roof on the imagery, let the engine suggest the facets, then confirm. This is assisted measurement: you check it, it is not a land survey. Included: Polygons on imagery, Building detection, Roof facets, Slope confirmed by you, 3D view and assistant, Quebec orthophotos.
5. Service catalogue: Your standard assemblies, with their lines, cost and markup, ready to drop into a bid. Included: Reusable services, Cost, markup, price, Cost from the Hub, A price source for the AI.
6. SEAO and CanadaBuys tenders: SubmitX watches the open notices from Quebec and the federal government and shows you the ones that fit, with the reason. Included: Match explained, Your criteria, A bell alert, Price benchmark, Create a bid, Freshness stated.
7. Clients, CRM and pipeline: Client records, a column pipeline and leads from your forms and ads, in the same tool as your bids. Included: Client records, Column pipeline, Leads from everywhere, Client portal, E-signature.
8. Leads qualified by text: An AI agent texts your new leads (web form, Meta, Google), asks your qualifying questions and hands over to you when it is time to call. Included: By source and campaign, Your questions, your tone, Within your sending hours, A human takes over, Follow-ups and booking, STOP honoured.

Plan

Projects, schedules, documents and models, from the contract to the last day on site.

1. Projects and job tracking: An accepted bid becomes a project: phases, tasks, budget, documents, photos and the job journal in one place. Included: Phases, tasks, milestones, Change orders, RFIs and daily reports, Suggested tasks, Punch lists and inspections, Budget and actual costs.
2. Gantt and schedules: Phases, tasks and milestones on a timeline, with the critical path and subcontractor confirmations that update in real time. Included: Phases, tasks, milestones, Critical path, Week, month, quarter, Confirmation by link, Pause and recalculation, Print and export.
3. Unified calendar: Deadlines, meetings and job-site events in one place: phases, milestones, RFIs, inspections, tasks, shifts and deliveries, with Google and Outlook. Included: Five views, Eleven sources, one calendar, Google, Outlook, iCal, Invitations and replies.
4. Project documents: Plans, contracts, reports and photos grouped by job, with search and sharing. Included: Filed by project, Search and filters, Sharing by link, Site photos and videos.
5. BIM and IFC 3D viewer: Open an IFC model in the browser, spot clashes between disciplines and annotate in 3D. The computation runs on your own device. Included: IFC in the browser, Clashes between disciplines, 3D annotations, BCF export, Link to the takeoff.
6. Design Studio: Draw your 2D plans, build the model and link it to the bid and the budget. Included: 2D plans and rooms, Schedules, Elevations and sections, IFC and clashes, Links to the bid and the budget.

Build on site

The job site in your pocket: app, camera, reports, service calls, weather and travel.

1. iOS and Android app: The job site in your pocket: time punches, photos, tasks, punch lists and inspections, with the same account and permissions as at the office. Included: Offline, GPS punch clock, Built-in camera, Tasks and work orders, Notifications, Same permissions.
2. Camera, photo measurement and LiDAR: A camera built for the job site: every capture carries its label and stage, and a photo can become a measurement. Included: Labels and stages, Mark up, Photo measurement, Walkthrough video, LiDAR scan, Assign it to a project.
3. Site AI: Photograph, film or dictate: the AI asks its questions and drafts a document or a bid that you read before approving. Included: Photos, videos, dictation, Questions first, 15 illustrated document types, Videos seen and heard, Translation, From the visit to the bid.
4. Service calls, dispatch and preventive maintenance: From the breakdown to the invoice: each call has its priority and target time, the dispatch centre places it in a technician's week, and recurring maintenance creates itself. Included: Service calls, Dispatch centre, Recurring preventive maintenance, Work orders, Materials used, Invoiced the same day.
5. Job-site weather: Each project shows the weather at its address, and the analysis says which days suit the planned type of work. Included: Forecast at the project address, Risk by type of work, Days to pick or avoid, PDF report.
6. Trips and mileage: Track kilometres, fuel and transport costs, project by project. Included: One trip, one project, Estimated cost, Optimise a route, Periods and PDF.

Crew and payroll

Time punches, schedules, tasks and payroll based on the official CCQ grids.

1. GPS punch clock and time tracking: Punch in at the job site, inside a zone, with the employee's consent. A shift's time feeds the timesheet, payroll and project cost. Included: Punch zones, Automatic punch, Consent (Law 25), Voice punch, Shifts and timesheets, On site right now.
2. Schedules and timesheets: Plan the crew's week, apply a template week automatically and export the hours to Excel or CSV. Included: Weekly schedule, Schedule templates, Timesheets, Alerts, Excel and CSV exports, Leave.
3. Crew, HR and CCQ payroll: Employee files and a payroll preview based on the official ACQ and CCQ grids. SubmitX calculates, your accountant or payroll provider files. Included: Employee files, Official CCQ grids, Sector and status, Payroll preview, Reports, Real cost per project.
4. Employee tasks: Who does what, where it is stuck and what is late, in a list or a kanban, at the office or on site. Included: List, kanban, by project, Assign and track, Task templates, Notes into tasks.

Invoice and get paid

From the deposit to the final payment, with your taxes and your accounting.

1. Invoicing and payments: From the deposit to the final invoice, with GST and QST, contractual holdback and online payment by card or Interac transfer. Included: Deposit, progress, final, Payment schedule, Client portal, Payment tracking, Margin, WIP and backlog, Note and reminders.
2. Accounting: Your accountant keeps their tools: SubmitX syncs with QuickBooks Online, Sage Business Cloud and Xero, and exports to Acomba and Sage 50. Included: QuickBooks, Sage, Xero, Acomba and Sage 50 exports, Ledger and reconciliation, CPA agent, Quebec taxes, Expenses by project.
3. Finance and cash flow: What is left to collect, since when, and what is expected over the next weeks, in a single view. Included: Receivables and aging, 30-day forecast, Reminders, Financial statements and taxes.
4. Receipt and invoice OCR: Photograph a receipt or an invoice: the AI reads the supplier, date, amount and taxes, and you approve before anything is booked. Included: A photo is enough, Filed to the project, Approval before booking, Receipt history.

Buy and subcontract

Purchase orders, supplier prices and subcontractors in one place.

1. Purchasing, stock and equipment: From the purchase order to receiving, with stock and the equipment fleet in the same tool. Included: Purchase orders, Receiving and stock, Material groups, Equipment fleet, Price requests, Purchasing insights.
2. Supplier Hub: Your supplier prices in one place, fed by your own sources: a file, an official feed, manual entry or the browser extension at your click. Included: Four legitimate routes, Comparator in safe units, You decide, Favourite suppliers, Dated prices, Check the price.
3. Subcontractors: A directory with each subcontractor's RBQ licence, trades and rating, then invitations and contracts managed in one place. Included: Directory and ratings, Invitations, Confirmation by link, Renewable access, T5018.

Understand

See where the company stands, and what your past documents reveal.

1. Operations centre: Your company on a globe: alerts, company health, what changed since your last visit, and a bar to ask your questions. Included: Mission control, Company health, Since your last visit, SubmitX AI bar, Customizable, No tracking of people.
2. Analytics: Sales performance and margins: invoiced revenue, gross margin, win rate and volume submitted, over the period you choose. Included: Revenue and margin, Revenue vs expenses, Funnel and top clients, AI summary and PDF export.
3. SubmitX AI, Titan 3.5 engine: Titan 3.5 is SubmitX's construction AI: it starts from your data (prices, suppliers, catalogue, subcontractors, clients) before looking up current rates and prices, and only acts after you confirm. Included: Built for construction, Your data first, Titan 3.5 or Ultra, Confirmation before acting, Field mode for the crew, Bids and documents.
4. Company memory: Drop in your past bids and invoices: the AI reads them and proposes your habits. Only the ones you accept are used afterwards. Included: Your past documents, Read by the AI, Proposed habits, Quoted, then billed, Administrators only, A credit-free option.

Connect

Your tools, Claude, your account's security and a network of professionals.

1. Integrations: Your usual tools, connected to SubmitX: accounting, email, calendar, advertising and automation. Included: Accounting, Email and calendar, Advertising and leads, API, webhooks, Zapier, Make.
2. Connected Claude (MCP): Run SubmitX from your own Claude account: more than 360 tools, with the same permissions as your users. Included: 360+ tools, Your Claude, your cost, Same permissions, Plans, measurements and photos, A key you control.
3. Security and administration: Everyone sees what their role allows, everything is logged, and your data is hosted in Montréal. Included: Per-module permissions, Audit log, Montréal, Law 25, AES-256, Two-factor authentication, Team invitations, Shared AI credits.
4. SubmitX Network: A free network of construction professionals, opening region by region. It is closed for now: you join the waiting list for your region. Included: Waiting list by region, "Verified" is computed, Your contact details stay private, Nothing is sold.